Garthdee Field Allotments Association

Minutes of the Garthdee Field Allotments Association (GFAA) meeting held within the Robert Gordon University Faculty of Health and Social Care, Garthdee Road, Aberdeen on Tuesday 30 April 2013 at 7pm


Stuart Oram, Chairman, plots 8 and 56, George Tulloch, Secretary, plot 41, Norman Coutts, plot 81, Mike Fairhurst, plot 6, Bruce Taylor, plot 79, Gavin and Tricia Bell, plot 7A, David Buchan, plot 27, Richard Powell, plot 96B, Val Milne, plot 23, Ruth Evans, plot 22, Gill Kitching, plot 4, Rupert Hunt, plot 73, Allan George, plot 98A.


Simon Rayner, Doug Connell, Martin Walsh, Brian Bryce, Carrie Watt.


The Chairman welcomed everyone and opened the meeting.

 Minute of previous meeting:

The Chairman asked everyone if they had a chance to see the minutes of the previous meeting held on Wednesday 14 November 2012, and asked for them to be adopted. The minutes were agreed.

 Proposed Federation for Aberdeen City Allotments:

The Chairman reported that the proposed Federation for Aberdeen is unlikely to happen, as there are approximately 10 sites around the city with the combined feeling that a Federation would just be another layer of bureaucracy, and wouldn’t achieve anything which the status quo couldn’t. There do not appear to be any examples of where such a Federation has been successful.

Plot Fees:

The Chairman reported that the plot fees have gone up by 2.5% this year and went on to highlight the prices for this year.

Association Funds:

The chairman reported that the Association currently has £804 in the account.

Auditing of Plots:

The Chairman informed the meeting that the auditing of the plots by Yvonne Mitchell from Aberdeen City Council (ACC) continues and urged members to speak to the Committee if they are unwell or if there are any issues, which prevent them from working their plot. Ian Shand is collating names of people who would be keen to help out with a plot. The Chairman also stated that he had a list of plotters who are requiring assistance.

Discussion then took place regarding the possibility of requesting assistance from the ACC waiting list to assist.

Task – Chairman to speak to Pat Wilson, ACC, regarding the possibility of using someone from the waiting list to help any plotters requiring assistance.

Allotment Guidance Documents from ACC:

The Chairman reported that operational guidance documents for micro plot holders are to be distributed by ACC.

Site Access/Security:

The Chairman informed the group that he has spoken to Pat Wilson regarding the fencing bordering the railway line, which is in a state of disrepair. George Davidson from ACC will be carrying out a survey. Discussion then took place regarding a recent break in at a plotter’s shed. the Chairman urged anyone experiencing similar criminal activity should report all matters to the Police.

The Chairman stated that the Pitfodels Road access to the site has been available for some time now and seems to be working well.

Disabled Allotments:

The Chairman reported that he has discussed the arrangements regarding the possibility of an area being created for a disabled allotment at the orchard area of the site with Sandy Scott and Pat Wilson, from ACC,  and has shown them Architects drawings of how it may look onsite. They are fully supportive and are happy with the plan to raise the level of the site with topsoil.

Phil Carver has left the RGU, and a meeting was arranged between the Chairman and Liz Hancock from RGU. She is supportive of the disabled allotments and has intimated the possibility of including our project with another grant request she is currently working on.

Barratts have offered 1000 tonnes of topsoil to assist in raising the level of the area.

BBQ Update:

The Chairman reported that RGU 3rd year students are creating plans for a BBQ area at the site as a project.

Communal Activities Onsite:

Bonfire – The chairman announced the intention to have a bonfire to clear the excess wood lying about the site. Date to be confirmed.

Pothole Filling – The Chairman informed the meeting that a load of road planings had been delivered and were situated at the entrance to the site. He asked that everyone use the planings to fill any holes in the roadways outside their plots.

Sowing of Wildflowers – The Chairman mentioned that he thought it would be a good idea to sow wildflowers around the site. He sought advice from Terry Scott, a fellow plotter at the Slopefield site, who advised growing wildflowers as plug plants in a greenhouse.

Pruning Workshops –  The Secretary informed the group that there had been a request to hold another pruning workshop at the site. He made enquiries with Colin Stirling, who held the last workshop, and he recommended the third or fourth week in November or first week in december. The secretary will circulate the membership nearer the time to gauge interest.

BBQ and Raffle – volunteers were requested to organise the BBQ and raffle.

Selling Plot Produce:

Pat Wilson circulated a note from the Community Food Initiative North East (CFINE), who can take any excess produce from allotments, sell it, and give the money back to the plotholders.



Communal Wall – Concerns were raised regarding the poor state of the stone wall boundary with the Barratts site.

Containers – The Chairman reported that, recently, issues had been raised regarding plotholders selling containers. He announced that the containers around the site were a gift and belong to the Garthdee Field allotment Association, not the individual who currently occupies the container.


The Chairman thanked everyone for their attendance and closed the meeting at 8pm.


Stuart Oram                                                                George Tulloch

Chairman                                                                     Secretary