Tag Archives: General Meeting

GFAA invitation to the General Meeting on 28/08/13

Dear all,

We would like to invite you to the Garthdee Fields Allotments Association General Meeting.

The General Meeting will take place at the RGU Garthdee Campus on Wednesday the 28th of August at 7.30pm.

Agenda and room for the meeting will be circulated next week.

We look forward to seeing as many of you as possible.
Best wishes,

The GFAA Committee

Minutes from the General Meeting on April 2013

Garthdee Field Allotments Association

Minutes of the Garthdee Field Allotments Association (GFAA) meeting held within the Robert Gordon University Faculty of Health and Social Care, Garthdee Road, Aberdeen on Tuesday 30 April 2013 at 7pm

Attendees:

Stuart Oram, Chairman, plots 8 and 56, George Tulloch, Secretary, plot 41, Norman Coutts, plot 81, Mike Fairhurst, plot 6, Bruce Taylor, plot 79, Gavin and Tricia Bell, plot 7A, David Buchan, plot 27, Richard Powell, plot 96B, Val Milne, plot 23, Ruth Evans, plot 22, Gill Kitching, plot 4, Rupert Hunt, plot 73, Allan George, plot 98A.

Apologies:

Simon Rayner, Doug Connell, Martin Walsh, Brian Bryce, Carrie Watt.

 Introduction:

The Chairman welcomed everyone and opened the meeting.

 Minute of previous meeting:

The Chairman asked everyone if they had a chance to see the minutes of the previous meeting held on Wednesday 14 November 2012, and asked for them to be adopted. The minutes were agreed.

 Proposed Federation for Aberdeen City Allotments:

The Chairman reported that the proposed Federation for Aberdeen is unlikely to happen, as there are approximately 10 sites around the city with the combined feeling that a Federation would just be another layer of bureaucracy, and wouldn’t achieve anything which the status quo couldn’t. There do not appear to be any examples of where such a Federation has been successful.

Plot Fees:

The Chairman reported that the plot fees have gone up by 2.5% this year and went on to highlight the prices for this year.

Association Funds:

The chairman reported that the Association currently has £804 in the account.

Auditing of Plots:

The Chairman informed the meeting that the auditing of the plots by Yvonne Mitchell from Aberdeen City Council (ACC) continues and urged members to speak to the Committee if they are unwell or if there are any issues, which prevent them from working their plot. Ian Shand is collating names of people who would be keen to help out with a plot. The Chairman also stated that he had a list of plotters who are requiring assistance.

Discussion then took place regarding the possibility of requesting assistance from the ACC waiting list to assist.

Task – Chairman to speak to Pat Wilson, ACC, regarding the possibility of using someone from the waiting list to help any plotters requiring assistance.

Allotment Guidance Documents from ACC:

The Chairman reported that operational guidance documents for micro plot holders are to be distributed by ACC.

Site Access/Security:

The Chairman informed the group that he has spoken to Pat Wilson regarding the fencing bordering the railway line, which is in a state of disrepair. George Davidson from ACC will be carrying out a survey. Discussion then took place regarding a recent break in at a plotter’s shed. the Chairman urged anyone experiencing similar criminal activity should report all matters to the Police.

The Chairman stated that the Pitfodels Road access to the site has been available for some time now and seems to be working well.

Disabled Allotments:

The Chairman reported that he has discussed the arrangements regarding the possibility of an area being created for a disabled allotment at the orchard area of the site with Sandy Scott and Pat Wilson, from ACC,  and has shown them Architects drawings of how it may look onsite. They are fully supportive and are happy with the plan to raise the level of the site with topsoil.

Phil Carver has left the RGU, and a meeting was arranged between the Chairman and Liz Hancock from RGU. She is supportive of the disabled allotments and has intimated the possibility of including our project with another grant request she is currently working on.

Barratts have offered 1000 tonnes of topsoil to assist in raising the level of the area.

BBQ Update:

The Chairman reported that RGU 3rd year students are creating plans for a BBQ area at the site as a project.

Communal Activities Onsite:

Bonfire – The chairman announced the intention to have a bonfire to clear the excess wood lying about the site. Date to be confirmed.

Pothole Filling – The Chairman informed the meeting that a load of road planings had been delivered and were situated at the entrance to the site. He asked that everyone use the planings to fill any holes in the roadways outside their plots.

Sowing of Wildflowers – The Chairman mentioned that he thought it would be a good idea to sow wildflowers around the site. He sought advice from Terry Scott, a fellow plotter at the Slopefield site, who advised growing wildflowers as plug plants in a greenhouse.

Pruning Workshops –  The Secretary informed the group that there had been a request to hold another pruning workshop at the site. He made enquiries with Colin Stirling, who held the last workshop, and he recommended the third or fourth week in November or first week in december. The secretary will circulate the membership nearer the time to gauge interest.

BBQ and Raffle – volunteers were requested to organise the BBQ and raffle.

Selling Plot Produce:

Pat Wilson circulated a note from the Community Food Initiative North East (CFINE), who can take any excess produce from allotments, sell it, and give the money back to the plotholders.

 

AOB:

Communal Wall – Concerns were raised regarding the poor state of the stone wall boundary with the Barratts site.

Containers – The Chairman reported that, recently, issues had been raised regarding plotholders selling containers. He announced that the containers around the site were a gift and belong to the Garthdee Field allotment Association, not the individual who currently occupies the container.

Closure:

The Chairman thanked everyone for their attendance and closed the meeting at 8pm.

 

Stuart Oram                                                                George Tulloch

Chairman                                                                     Secretary

 

 

 

 

 

 

 

Agenda for the General Meeting

Garthdee Field Allotments Association

Agenda for General Meeting Tuesday 30th April 2013 at 7-00pm to be held at the Robert Gordon University Faculty of Health and Social Care, Garthdee Road,  Aberdeen

1   Welcome and Apologies

2   Minutes of meeting held on Wednesday 14th November 2012

3   Proposed Federation for Aberdeen City Allotments

4   Plot Fees – 2013/2014

5   Association funds

6   Auditing of plots

7   Allotment Guidance Documents from Aberdeen City Council

8   Site access issues/ Site security

9   Update on allotment for disabled people

10   Update on plan for BBQ area in Orchard

11   Communal activities on  Site –  Bonfire

Pothole filling

Sowing wildflowers

Pruning workshop

12  BBQ and Raffle

13  Selling plot produce

14  AOB

Minutes from the General Meeting on November 2012

Minute of the Garthdee Field Allotments Association (GFAA) Annual General Meeting held within the Robert Gordon University Faculty of Health and Social Care, Garthdee Road, Aberdeen at 7.00pm on Wednesday 14 November 2012

 

Attendees: Stuart Oram (Chairman), plots 8 and 56, George Tulloch (Deputy Secretary), plot 41, Ranald Cameron (Treasurer), plot 75, Rupert Hunt, plot 73, Gill Kitching, plot 97B, Bruce Taylor, plot 79, Iain Yuill, Councillor, Norman Coutts, plot 81, Richard Powell, plot 96B, Ken Locke, plot 20, Mike Fairhurst, plot 5, Alison McNaughton, plot 80, Val Milne, plot 23, Martin Walsh, plot 94, Phil Carver, RGU, Wendy Wireden, RGU.

Apologies: Councillor Aileen Malone, Councillor Gordon Townson, Pat Wilson ACC, Mike Hart, Secretary, Marion Hart, plot 88, Councillor Angela Taylor, Carlos Galan, Brian Bryce, plot 38, Len Campbell, plot 74, Maryanne and Alasdair Dawson, plot 71B, Erica McLachlan, plot 76, Patricia and Gavin Bell, plot 7A, Mike Legge, plot 44, Ian Shand, plot 28, Councillor Marie Boulton

Welcome: Stuart Oram (Chairman) opened the meeting and welcomed everyone present.

Minutes of previous AGM:

The Chairman reported that the minutes of the AGM held on 15 November 2011 had been circulated and asked for any comments. There were no comments or amendments, the minutes were agreed and duly proposed and seconded.

Chairman’s Report:

2012 has been one of the worst years in my experience of allotment gardening given the lack of sunshine and consistently wet weather over the summer.

However, I’m pleased to say that our Association has made and continues to make steady progress, in keeping with the Council’s vision and the Association’s aspirations, to move away from the position where we were wholly dependent on the Council to manage and maintain our allotment, to the position that we are sufficiently well organised to take on the management and maintenance ourselves.

You might recall that there were four stages to the process – Dependency, Participation, Delegation and finally Semi-autonomy. As an Association we are in the fully Participative stage and almost ready to accept formal responsibility for a range of duties which is the Delegation phase. How we progress over the next year or two will, I think, depend on the enthusiasm and willingness of allotment holders to assume responsibility for managing the allotment.

We have continued during this past year to collaborate with RGU and the Scott-Sutherland School of Architecture and the Built Environment and hopefully we will have some input this coming year from the Scott-Sutherland students in designing our BBQ area and from RGU in the development of our disabled allotment. I think it is important that we continue to work in partnership with other community groups and organisations.

It will be obvious to allotment holders or anyone visiting the site at Garthdee that a significant improvement in overall tidiness of the site has been achieved and the access roads and communal areas have been well maintained. That is all down to the hard work and sterling efforts of our plotters over the course of the year. So I take this opportunity to thank all those allotment holders who have supported the Association during this past year either by simply keeping their plot tidy or by helping out with communal activities such as the BBQ, the Bonfire, the bothy clean-up, road repairs and maintenance of the orchard and not forgetting the very generous cash donations we have received from allotment holders.

A big thanks also to my fellow Committee members for their support this last year. Having a good working committee is key to the success and development of our Association.

Treasurer’s Report:

Ranald Cameron (Treasurer) circulated copies of the current financial statement for the year ending 30 September 2012. He reported that income is totally reliant on donations into the account, which totalled £697 for the year. There had been various expenditures involved in maintaining the site for the year, which included road planings for the potholes, plumbing repairs for the taps, petrol for the lawnmower,    totalled £379.78. The current balance is now £493.22.

Secretary’s Report:

George Tulloch (Deputy Secretary) informed the meeting that out of the 108 plots on site, the Association now has 68 members and 6 associate members, which equates     to 63% membership.

Amendment to the Constitution:

The Chairman informed the group that the constitution currently states that there should be three general meetings per year plus the Annual General Meeting to discuss pertinent matters. There is a feeling, within the association, that this is a bit excessive and an amendment was proposed by Ken Locke, seconded by Stuart Oram

“To meet between 2 and 4 times a year with one meeting at the start of the season and one immediately after the AGM as appropriate to Association’s activities”.

There were no objections and this motion was carried.

 Election of Management Committee:

The Chairman reported that, as per the constitution, the management committee  positions currently occupied by  the Treasurer and numbers 5 and 6 are now available for election. Ranald Cameron is the Treasurer, Ian Shand occupies position number 5 and position number 6 is vacant. He informed the group that there was no nominations to stand for election had been received and the present incumbents were happy to remain on the committee. He asked if anyone was prepared to occupy position number 6 on the committee. Mike Fairhurst volunteered and was thereafter proposed by Ken Locke and seconded by Norman Coutts.

AOB:

There were no other items of business and the Annual general Meeting was closed.

Stuart Oram                                                                George Tulloch

Chairman                                                                   Secretary

Minutes of the Garthdee Field Allotments Association Committee Meeting (November 2012)

Minute of the Garthdee Field Allotments Association (GFAA) General Meeting held in the Robert Gordon University Faculty of Health and Social Care, Garthdee Road, Aberdeen at 8.00pm on Wednesday 14 November 2012

Attendees: Stuart Oram (Chairman), plots 8 and 56, George Tulloch (Deputy Secretary), plot 41, Ranald Cameron (Treasurer), plot 75, Rupert Hunt, plot 73, Gill Kitching, plot 97B, Bruce Taylor, plot 79, Iain Yuill, Councillor, Norman Coutts, plot 81, Richard Powell, plot 96B, Ken Locke, plot 20, Mike Fairhurst, plot 5, Alison McNaughton, plot 80, Val Milne, plot 23, Martin Walsh, plot 94, Phil Carver, RGU, Wendy Wireden, RGU.

Apologies: Councillor Aileen Malone, Councillor Gordon Townson, Pat Wilson ACC, Mike Hart, Secretary, Marion Hart, plot 88, Councillor Angela Taylor, Carlos Galan, Brian Bryce, plot 38, Len Campbell, plot 74, Maryanne and Alasdair Dawson, plot 71B, Erica McLachlan, plot 76, Patricia and Gavin Bell, plot 7A, Mike Legge, plot 44, Ian Shand, plot 28, Councillor Marie Boulton

Welcome: Stuart Oram (Chairman) opened the meeting and welcomed everyone present.

Minutes of previous AGM:

The Chairman reported that the minutes of the AGM held on Tuesday 17 April 2012 had been circulated and asked for any comments. There being no comments or amendments, the minutes were agreed.

Proposed Federation for Aberdeen City Allotments:

The Chairman reported that there had little progress from the Council, since the last general meeting, regarding the formation of a Federation for Aberdeen City Allotments. At present the Council still intend forming a Federation to cover the allotment sites.

Auditing of Plots/Allocation of Plots:

In the absence of Ian Shand, the Chairman informed the meeting that the ACC will continue to audit the plots regularly and as a result of these audits there have been 10 letters sent to 5 plot holders. He explained that he had attended an ARN meeting recently where there was a feeling around the allotment sites in the city that the frequency of the audits was not enough and should commence during March/April, as it is unlikely that any work will be done if there had been no attention given to the plots by these months. It is proposed that the audits take place during April, May, June and July next year.

The Chairman explained that the offer of help, from the Hub, to maintain any plots was still available, and it was disappointing that nobody had taken up the offer.

Some of the group mentioned that the tone of the letter from the ACC was very blunt and disheartening stating that they had to turn their plot around in 21 days or they had to relinquish their plot. Extensive discussion took place regarding this and at the end of the discussion the Chairman reiterated that the offer for help from the Hub is still available for everyone.

Site Access/Site Security:  

The Chairman updated the meeting regarding the progress made concerning the exiting from the site onto Garthdee Road. An option was suggested to cut down some of the trees, but the majority of the plot holders did not want to do this. The Council were asked if a convex mirror could be sited opposite the exit. The Chairman received a letter, which was read out to the meeting explaining why the Council do not allow the use of convex mirrors.

Recently George Davidson visited the site and agreed to reinstate the Pitfoddels access. The intention is to trial this alternative which will mean locking and unlocking two sets of barriers.

The chairman pointed out that the rear boundary fence is in a state of disrepair and the Council are waiting for the leaf fall before examining the fence. An alternative has been suggested of planting a growing barrier in the form of a thorn hedge. Discussion then took place regarding the possibility of root problems which may be encountered regarding a boundary hedge.

Update on Allotment for Disabled People:             

 The Chairman introduced Phil Carver and Wendy Wireden to the meting and invited them to give a presentation regarding the benefits of exercise as an alternative to medication and how the RGU could work in partnership with the GFAA, and the potential funding sources available.

After a very informative and interesting presentation, they were thanked for their input.

Communal Work on Site:

 Bonfire – The chairman stated that there is an intention to hold a bonfire and asked that all plot holders should retain any waste on their site until there is enough material to have a bonfire.

Rubbish Removal – The Chairman announced that there is no intention to hire another skip. Anyone who takes items onto the site should also remove them when no longer required.

Update on Plan for BBQ area in Orchard:  

Bruce Taylor informed the meeting that there had just been an intake of new students to RGU and there would be an opportunity for them to get involved in designing the area during the next semester (February to May).

Bulk Seed Purchase for Next Year:  

 Richard Powell informed the meeting that the seed purchase deal negotiated last season was very poorly supported, and unless there was any information to the contrary, he would not be continuing with the scheme.

GFAA Social Activities:  

The Chairman informed the meeting that this year’s BBQ had been very successful and it would be great to have a social committee, volunteers should give their names to the Secretary.

AOB:

WormsConcerns were raised regarding the lack of worms within the site as they had been devastated by the New Zealand flat worms, and a discussion took place regarding the possible purchase of native worms for the site. The chairman informed the meeting that a computer link had been sent to all plot holders about how to deal with New Zealand flat worms.

Vandalism – Concerns were raised regarding vandalism to plots within the site and asked what could be done to prevent this. After discussion it was decided the first option should be for the affected party to contact the Police.

Communal Polytunnel – The Secretary informed the group that he had been approached by plot holders regarding the possibility of turning one of the plots into a site for a communal polytunnel, where anyone who could not access a greenhouse could have a space to grow plants like tomatoes and cucumbers. After discussion it was felt that a letter should be circulated to gauge interest and who would maintain it.

Starter Plots – The Chairman informed the meeting that operational guidelines had been created regarding the use of the starter plots, recently there appeared to be an expectation that these starter plots could be worked for life, which necessitated the creation of the guidelines. The guidelines clarify the status of starter plots.

Plot Fees – The Chairman informed the group that the Council had decided to raise the fees by 2.5% for the forthcoming season. A full statement of accounts is available on the Council website.

The meeting was closed and the chairman took the opportunity to thank Phil Carver for arranging the venue at no cost to the Association. A vote of thanks was also given to The Chairman.

Stuart Oram                                                                            George Tulloch

Chairman                                                                               Deputy Secretary   

Minutes from the General Meeting on April 17th 2012

Gathdee Field Allotments Association

DRAFT

Minute of the Garthdee Field Allotment Association (GFAA) meeting held in room H405,  Robert Gordon University Faculty of Health and Social Care, Garthdee Road, Aberdeen on Tuesday 17th April 2012.

Attendees:

Stuart Oram (Chairman), plots 8 and 56, Gavin and Tricia Bell, plot 7A, Rupert Hunt, plot 73, Richard and Susan Powell, plot 96B, Bruce Taylor, plot 79, Paul Moody, plot 99, Len Campbell, plot74, Michael Clark, plot 60, Lynn Clark, plot 61, Ken Locke, plot 20, Brian Bryce, plot 38, Carlos Galan-Diaz, plot 29, Allan George, plot 98A, Mike Fairhurst, plot 6, Marian Hart, plot 88,.

Apologies:

George Tulloch (Deputy Secretary), plot 41, Ranald Cameron (Treasurer), plot 75, Ian Shand, plot 28, Dee Henderson-Haefner, Orchard,  Martin Walsh, plot 94 Carrie Watt, plot 2A, Michael Hart (Secretary), plot 88.

Introduction:

The Chairman welcomed everyone and opened the meeting.

 1. Minute of meeting held on 15th November 2011:

The Chairman asked everyone if the had a chance to see the minutes for the meeting of 15th November 2011 and asked for them to be adopted. The minutes were agreed.

 2. Matters arising from the previous meeting:

The Chairman reported that progress had been made with all the outstanding actions from the previous meeting, namely

a). Proposal for automatic membership:- Stuart Oram reported that this has resulted in an increase in the number of people who have now formally registered with GFAA.

b). Marking of plots:- most allotment holders are complying with the requirement to have the number of their plot clearly marked. Those who have not yet done so are asked to do so now.

c). Briefing for new plot holders:- this is now being attached to the information that Aberdeen City Council sends to those people who are allocated a plot at Garthdee Field.

d). Bulk seed purchase:- Richard Powell reported that we now have 22 registered members with the Marshall’s seed discount scheme. Only nine however, have used the opportunity. Richard felt that this was a little disappointing and also noted that not all of the seeds on offer are discounted and that dispatch can sometimes be slow. The system will be evaluated and refined for next year.

e). Supply of manure:- Stuart Oram reported that we now have a source for manure and that this is being well used by plot holders.

f). Entrance/exit:-  It was noted that Councillor Ian Yuill had followed up our concerns with the Council and that we have been advised that in order to improve visibility some trees would have to be felled. It was agreed that this should not be done and that the use of a convex mirror should be investigated. Stuart Oram agreed to follow this up.

3. Proposed federation for Aberdeen City allotments:

The Aberdeen City Allotments Representatives Network has been discussing the possibility of forming a City wide federation for all of the allotment sites and allotment holders in Aberdeen. Stuart Oram quoted from the last meeting of the Network and noted that the Council are investigating the possibility of another organisation managing the allotment sites across the City. It was also noted that the Council has joined the National Allotments Forum. Some discussion took place and the meeting agreed that we must continue to be involved in the development of allotments in the City and to ensure that our opinions are heard at City level.

4. Orchard update:

The Chairman brought the meeting’s attention to the improvements that have been made to the rough area that was left by the contractors. The ground was levelled by a contractor provided by the Council and the ground was prepared for seeding by allotment volunteers. The grass seed has now been sown and this area will be further developed in the future. Stuart informed the meeting that Dee Henderson-Haefner who has been taking care of the orchard area is unwell at present and that we shall need to make sure that the area is maintained meantime. The meeting wishes Dee a speedy recovery.

5. Treasurer’s report:

Our treasurer Ranald Cameron was unable to attend this meeting but had reported that we have £607 in the bank and we have a few small items of expenditure coming up such as fuel for the lawnmower, weed killer and material for filling the potholes. It was noted that the recent membership donations had raised this sum and that we need to continue to raise funds. A monthly raffle has been proposed and we need some people to organise this. Names to Stuart please.

6. Allocation of plots:

Ian Shand was unable to attend this meeting and the Chairman reported that all of the plots at Garthdee Field are taken at present. This has been achieved through Ian’s close work with Pat Wilson when vacancies arise. An inspection has recently taken place by the Council and four letters have been sent out to let the plotholders know that their plots are not up to scratch.

     Starter plots:

The Chairman has written to the Council and raised the issue of the number of people on the waiting list and the need to provide more plots. Stuart also questioned the use of the term “Micro Plot” that the Council use when referring to the GFAA “Starter Plots” Stuart informed the meeting that the Council has replied through Sandy Scott stating that the Council’s policy was to sub-divide the plots when existing holders felt that a whole plot was too much for them to manage. They would then be given the option to downsize to a “Half Plot” or a “Micro Plot”. The Council has stated that this will help to alleviate the pressure on the waiting list. The Council have also stated that they want the “Micro Plots” to be occupied on a permanent basis.

Following some discussion the meeting agreed that GFAA want to maintain our “Starter Plots” for the use of people who are allocated a plot at Garthdee Field from the Council’s waiting list. The purpose of the “Starter Plot is to allow people to assess their own abilities and preferences and to decide whether they would be best suited to a full sized plot, a half sized plot or perhaps even a quarter sized plot. Once they have stated their preference and providing that they have demonstrated their ability to manage a “Starter Plot” then we can move them on to an appropriate sized plot when it becomes available. In short, we want our “Starter Plots” to remain as “Starter Plots”.

With regard to the size of the waiting list and the need to provide more allotments for the citizens of Aberdeen GFAA feel that the way to do this is to allocate more land for allotments and not to use sub division as a method of reducing the waiting list. It was agreed that we should approach our new Councillors on this issue following the Council elections in May.

Stuart also added that plotholders should approach a member of the Committee in the first instance if they are experiencing difficulties in managing their plot. There are a number of options available to help plotholders over the short or long term.

8. Possible plot for disabled people:

It was noted that Phil Carver from RGU is developing work on an allotment in the RGU campus with a view to improving people’s wellbeing and increasing their level of exercise. Stuart Oram feels that we could do something similar at Garthdee Field for disabled people. Following some discussion it was felt that we could set aside an area for raised beds and that this approach might attract funding to promote more work with disabled and to provide facilities for disabled people. It was agreed that Stuart should approach Phil Carver with a view to working in partnership with RGU on this.

9. Communal work on the site:

It was noted that a number of communal tasks had taken place recently including the work on the preparation of the orchard, the clear out of the compost bins, filling holes in the driveways and levelling and seeding the rough area. The hard work that volunteers have put in to these projects has been very welcome and has helped to improve the quality of provision at Garthdee Field. Please don’t be shy when you hear that there is a piece of communal work to be done. Your contribution is always welcome. We are aware that some people may not have a lot of time available to volunteer but every little helps and is appreciated. There are three communal projects in the pipeline. These are:-

a). Cleaning out the bothy – a date will be announced. Please check your e-mails, or the notice board, or our website for more information.

b). Bonfire to get rid of accumulated combustible items on people’s plots. (Not plastic or toxic items). – This will take place on Saturday 21st April weather permitting. Ken Locke will supervise this controlled burn.

c). Rubbish removal – A suggestion has been made that we provide a skip for the collection and removal of large items that have accumulated on sites or that have been left by allotment holders that have moved on an are no longer of any use. The cost of a skip is quite substantial and Stuart Oram has been quoted £180. Concerns were raised regarding people accumulating rubbish and perhaps becoming dependant on the Association to provide skips for its removal. It was felt that this should be a one off event and that allotment holders should be expected to be responsible for the removal of items that they bring on to the site and no longer need. It was agreed that Stuart looks for the best deal and takes this forward. Once again please check your e-mails, or the notice board, or our website for more information.

Plan for a BBQ site in Garthdee Field:

Carlos Galan-Diaz reported that he has spoken with Alan Watson, Jonathan Scott and Bruce Taylor from the Scott Sutherland School of Architecture and he is keen to work in partnership with us on this. Projects of this nature may help to attract Climate Change funding in the future as it builds/strengthens relationships with the wider community. It may be some months before the students can provide a plan for the BBQ area and initiate the build. Meantime we should ensure that the Council approve of this project. If so then we should prepare the base and hard stand area.

Social activities:

Stuart Oram noted that the proposed Easter egg hunt was not a great success but we shall continue to work on social events. As Dee is not well Ben Mellor will co-ordinate the social activities meantime. Anyone who would like to assist Ben please get in contact.

AOB:

1). Measuring of plots – The Chairman announced that the Council wanted to accurately measure all of the plots at Garthdee Field. The Council have someone to do this and it was felt that we could also collaborate with RGU on this. Bruce Taylor stated that the students at RGU would still like to be involved in a full survey of the area. Bruce will follow this up.

2). Membership – it was noted that 62 allotment holders have filled in and returned the membership form. That is 61% of our total number of allotment holders. Please remind your neighbours and friends who have an allotment in Garthdee Field and have not yet returned a membership form that the Association is here to represent them and to improve the facilities. Their commitment as a member will help us to move forward.

3). – Richard Powell raised the issue of the damage to the South East corner wall caused by a motor vehicle. It was noted that the Council were aware of this damage and the meeting hoped that the damage would be repaired before further deterioration took place.

4). – Brian Bryce informed the meeting that outline planning permission had been granted to build 65 houses on the land adjacent to Garthdee Farm. The proximity to Garthdee Field was causing some concern to our allotment holders and it was hoped that the Council would not be tempted to use any of the allotment site to enhance the housing project. This might put our partnership projects on jeopardy and have an adverse effect on fundraising ventures.

The meeting was closed and Stuart Oram took the opportunity to thank Phil Carver for arranging the venue at no cost to the Association.